How to Automatically Reduce the Size of Pictures Included in an Email Message

Last Updated: December 12, 2022

When you send a message that exceeds the message size limit for either your or the recipient's mail server, the message will be returned to you and not delivered. This is often called a "bounced" message. Optimizing the size of pictures and attachments for e-mail helps to avoid exceeding the maximum message size limits associated with most e-mail accounts. Follow the steps below to automatically reduce pictures in size and include them as an attachment to an e-mail message

Method 1

Method 1 of 2:

Online

1
You can resize photos online with a tool like "Shrink Pictures". Upload your picture, set your options, and create the resized photo.
2
Next, download the photo and use your own email program to send it.

Method 2

Method 2 of 2:

In Outlook

1
Create a new e-mail message in Outlook.
2
Click Attach File, On the INSERT tab, in the include group.
3
On the Insert tab, click the Include Dialog Box Launcher.
4
Go to the Attachment Options pane, under Picture options, in the Select picture size drop-down list and click the size of the picture you want to include.
5
Click send when you are finished composing your e-mail message.

Warnings

Your original picture will not be modified. Only the copy of the picture being sent will be reduced in size.

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