How to Create an Archive Folder in Outlook on PC or Mac

This wikiHow teaches you how to create an archive for storing older Microsoft Outlook messages in Windows and macOS.

Steps

  1. Image titled Create an Archive Folder in Outlook on PC or Mac Step 1
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    Open Outlook on your PC or Mac. If you’re using Windows, it’s in the All Apps area of the Start menu. If you have a Mac, it’s in the Applications folder.
  2. Image titled Create an Archive Folder in Outlook on PC or Mac Step 2
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    Click the File menu. It’s at the top-left corner of the screen.
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  3. Image titled Create an Archive Folder in Outlook on PC or Mac Step 3
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    Click Cleanup Tools. It’s under the “Account Information” header in the right panel. A menu will expand.
  4. Image titled Create an Archive Folder in Outlook on PC or Mac Step 4
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    Click Archive…. It’s at the bottom of the menu.
  5. Image titled Create an Archive Folder in Outlook on PC or Mac Step 5
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    Select the content you want to archive. For example, if you want to archive old message in the inbox, click Inbox under “Archive this folder and all subfolders.”
  6. Image titled Create an Archive Folder in Outlook on PC or Mac Step 6
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    Select a cutoff date from the “Archive items older than” menu. Outlook will automatically move messages older than this date to the archive. Click the drop-down menu, use the arrows to browse through months, then click a date.
  7. Image titled Create an Archive Folder in Outlook on PC or Mac Step 7
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    Click OK. Items older than the specified date will now be moved to the Outlook archive.
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About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 16,869 times.
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Co-authors: 1
Updated: May 15, 2018
Views: 16,869
Categories: Basic Computer Skills
Article SummaryX

1. Open Outlook.
2. Click File.
3. Click Cleanup Tools.
4. Click Archive...
5. Select content to archive.
6. Select a cutoff date.
7. Click OK.

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