How to Sync Google Calendar with Outlook

If you use both Google Calendar and an Outlook calendar, you can sync the two together to ensure your appointments, events, and availability remain consistent. To make this possible, you'll need to subscribe to your personal Outlook calendar link in Google Calendar, and then to your Google Calendar link in Outlook. This wikiHow teaches you how to make sure your Outlook calendar events appear in your Google Calendar, and how to make Google Calendar events show up in Outlook.

Method 1
Method 1 of 3:

Sync Outlook to Google Calendar

  1. Image titled Sync Google Calendar with Outlook Step 1
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    Go to https://www.outlook.com in a web browser. If you're using the free version of Outlook.com or Outlook 365 on the web, you can publish your calendar's URL so that it's possible to subscribe to it in Google Calendar. If you're not already signed in to your account, sign in now.
    • It is only possible to sync your Outlook calendar data to your Google Calendar if you're using Outlook on the web.[1] If you're using a desktop version of Outlook through your school, company, or organization, just complete these steps from the Outlook web app URL provided by your system administrator.
    • You won't be able to edit the information synced from Outlook in Google Calendar. If you need to edit something from the Outlook calendar, you'll need to do so in Outlook.
  2. Image titled Sync Google Calendar with Outlook Step 2
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    Click the gear icon. It's near the top-right corner of Outlook.
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  3. Image titled Sync Google Calendar with Outlook Step 3
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    Click View all Outlook Settings. It's at the bottom-right corner of the menu on the right side of the page.
  4. Image titled Sync Google Calendar with Outlook Step 4
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    Click Calendar. It's on the left side of the Settings window.
  5. Image titled Sync Google Calendar with Outlook Step 5
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    Click Shared calendars. It's in the center column of the Settings window.
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    Select your calendar under "Publish a calendar." You'll do this from the drop-down menu that's in the second section. You may have to scroll down a little bit first. If you only have one calendar, it'll just be called Calendar.
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    Select Can view all details from the "Select permissions" menu. This ensures that your entire calendar is viewable in Google Calendar rather than just your availability.
  8. Image titled Sync Google Calendar with Outlook Step 8
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    Click the Publish button. It's near the bottom-right corner of the window. Two new URLs will appear at the bottom of the window.
  9. Image titled Sync Google Calendar with Outlook Step 9
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    Click the "ICS" link and select Copy Link. It's the second of the two links at the bottom of the page. This copies the calendar address to your clipboard.
  10. Image titled Sync Google Calendar with Outlook Step 10
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    Go to https://calendar.google.com. If you're not already signed in to your Google account, follow the on-screen instructions to do so now.
  11. Image titled Sync Google Calendar with Outlook Step 11
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    Click the gear icon and select Settings. The gear is at the top-right corner of the page.
  12. Image titled Sync Google Calendar with Outlook Step 12
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    Select From URL under the "Add calendar" header. You'll find it in the left panel. If the "Add calendar" section is collapsed, click Add calendar to expand it first.
  13. Image titled Sync Google Calendar with Outlook Step 13
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    Right-click the "URL of calendar" blank and select Paste. The URL to your Outlook calendar will appear.
    • If you want to make your Outlook calendar publicly accessible, check the box below the blank as indicated on the page.
  14. Image titled Sync Google Calendar with Outlook Step 14
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    Click the blue Add calendar button. This adds your Outlook calendar to Google Calendar.
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Method 2
Method 2 of 3:

Sync Google Calendar to Outlook Online or 365

  1. Image titled Sync Google Calendar with Outlook Step 15
    1
    Go to https://calendar.google.com. If you're not already signed in, follow the on-screen instructions to do so now.
    • Use this method if you use Outlook in your web browser, either with Office 365 or Outlook.com.
    • Using this method, you'll be able to see all of your Google Calendar events in Outlook, but will only be able to edit them when using Google Calendar.[2]
  2. Image titled Sync Google Calendar with Outlook Step 16
    2
    Hover the mouse cursor over the calendar you want to sync. Your calendars are listed in the left panel under "My calendars." When you hover the cursor over a calendar name, some icons will appear.
    • If you don't see the calendar you want to sync, click My calendars to expand the list.
  3. Image titled Sync Google Calendar with Outlook Step 17
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    Click the three-dot menu icon ⋮. It's to the right of the calendar's name. A menu will expand.
  4. Image titled Sync Google Calendar with Outlook Step 18
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    Click Settings and sharing on the menu. The Calendar settings page will appear.
  5. Image titled Sync Google Calendar with Outlook Step 19
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    Scroll down and copy the secret address in iCal format. You'll need to scroll almost all the way down the page to find the URL listed under "Secret address in iCal format." To copy the URL, double-click it to highlight it, right-click the highlighted URL, and then select Copy.
  6. Image titled Sync Google Calendar with Outlook Step 20
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    Go to https://www.outlook.com in a web browser. If you're using the free version of Outlook.com or Outlook 365 on the web, you can use it to subscribe to your Google calendar.
    • If you're not already signed in to your account, sign in now.
  7. Image titled Sync Google Calendar with Outlook Step 21
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    Click the calendar icon. It's at the bottom of the left panel.[3]
  8. Image titled Sync Google Calendar with Outlook Step 22
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    Click Add calendar or Import calendar. The option you see varies by version, but you'll find it above your calendar list near the center of the left panel.
  9. Image titled Sync Google Calendar with Outlook Step 23
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    Click Subscribe from web or From web. One of these two options will appear in the left panel.
  10. Image titled Sync Google Calendar with Outlook Step 24
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    Right-click the typing field and select Paste. The URL you copied from Google Calendar should now appear in the blank.
    • If you're using Outlook 365, type a name you want to use for this calendar into the "Calendar name" field.
  11. Image titled Sync Google Calendar with Outlook Step 25
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    Click Import. This will import the information from the Google Calendar into Outlook.
    • If you add or update an event the Google calendar, it can take anywhere from a few minutes to a few hours for it appear in Outlook.
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Method 3
Method 3 of 3:

Sync Google Calendar to Outlook 2016 or 2019

  1. Image titled Sync Google Calendar with Outlook Step 26
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    Go to https://calendar.google.com. If you're not already signed in, follow the on-screen instructions to do so now.
    • Use this method if you use an Outlook desktop application (either 2016 or 2019) on your computer.
    • Using this method, you'll be able to see all of your Google Calendar events in Outlook, but will only be able to edit them when using Google Calendar.[4]
  2. Image titled Sync Google Calendar with Outlook Step 27
    2
    Hover the mouse cursor over the calendar you want to sync. Your calendars are listed in the left panel under "My calendars." When you hover the cursor over a calendar name, some icons will appear.
    • If you don't see the calendar you want to sync, click My calendars to expand the list.
  3. Image titled Sync Google Calendar with Outlook Step 28
    3
    Click the three-dot menu icon ⋮. It's to the right of the calendar's name. A menu will expand.
  4. Image titled Sync Google Calendar with Outlook Step 29
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    Click Settings and sharing on the menu. The Calendar settings page will appear.
  5. Image titled Sync Google Calendar with Outlook Step 30
    5
    Scroll down and copy the secret address in iCal format. You'll need to scroll almost all the way down the page to find the URL listed under "Secret address in iCal format." To copy the URL, double-click it to highlight it, right-click the highlighted URL, and then select Copy.
  6. Image titled Sync Google Calendar with Outlook Step 31
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    Open Outlook and click the Calendar icon. Now that the URL is copied to your clipboard, you can subscribe to it in Outlook. The icon will be at the bottom-left corner of Outlook.
  7. Image titled Sync Google Calendar with Outlook Step 32
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    Right-click My Calendars. It's in the left panel. A menu will expand.[5]
  8. Image titled Sync Google Calendar with Outlook Step 33
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    Select Add Calendar and click From Internet. This opens the "New Internet Calendar Subscription" dialog window.
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    Right-click the typing area and select Paste. The copied URL will appear in the blank.
  10. Image titled Sync Google Calendar with Outlook Step 35
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    Click OK and then Yes to confirm. You'll be asked if you'd like to add the calendar and subscribe to updates. Once added, you'll be able to see your Google Calendar updates in your Outlook calendar under "My Calendars" header in the left panel.
    • If you add or update an event the Google calendar, it can take anywhere from a few minutes to a few hours for it appear in Outlook.
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Community Q&A

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    What is third party software?
    Community Answer
    Community Answer
    Third party software is software that is not directly made by the corporation that made your operating system. Basically, programs that did not come with the computer.
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References

  1. ↑ https://support.office.com/en-us/article/introduction-to-publishing-internet-calendars-a25e68d6-695a-41c6-a701-103d44ba151d
  2. ↑ https://support.office.com/en-us/article/see-your-google-calendar-in-outlook-c1dab514-0ad4-4811-824a-7d02c5e77126
  3. ↑ https://support.office.com/en-us/article/import-or-subscribe-to-a-calendar-in-outlook-on-the-web-503ffaf6-7b86-44fe-8dd6-8099d95f38df
  4. ↑ https://support.office.com/en-us/article/see-your-google-calendar-in-outlook-c1dab514-0ad4-4811-824a-7d02c5e77126
  5. ↑ https://kb.uwm.edu/45597

About This Article

Nicole Levine, MFA
Written by:
Nicole Levine, MFA
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Nicole Levine, MFA. Nicole Levine is a Technology Writer and Editor for wikiHow. She has more than 20 years of experience creating technical documentation and leading support teams at major web hosting and software companies. Nicole also holds an MFA in Creative Writing from Portland State University and teaches composition, fiction-writing, and zine-making at various institutions. This article has been viewed 115,943 times.
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Co-authors: 14
Updated: August 17, 2022
Views: 115,943
Categories: Google Applications
Article SummaryX

1. Sign in to https://calendar.google.com.
2. Click the gear and select Settings.
3. Click Calendars.
4. Select the calendar you want to add to Outlook.
5. Click ICAL next to "Private Address.
 6. Right-click the URL and select Copy.
7. Open Outlook and click Calendar.
8. Click Open Calendar.
9. Click From Internet.
10. Paste the copied URL and click OK.

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