3 Easy Ways to Convert Microsoft Excel Data to Word

A simple guide to converting Microsoft Excel projects to Word projects

Do you want to export an Excel document into a Microsoft Word document? While Excel can't directly convert files into Word files, you can insert the Excel file as an Object in Word. You can also copy and paste Excel data into a Word document. After doing so, you can save the Word document. You can also copy and paste an entire Excel chart into Word. This wikiHow will show you how to insert Excel data into a Word document on your Windows or Mac computer.

Things You Should Know

  • In Word, click the Insert tab, then Object. Click Create from File, locate your Excel project, then Insert.
  • Copy Excel data with CTRL + C (Windows) or CMD + C (Mac). Paste it into a Word document using the Paste icon in the Home tab.
  • Right-click an Excel chart, then click Copy. Paste it into a Word document using the Paste icon in the Home tab.
Method 1
Method 1 of 3:

Inserting an Excel Chart into Word

  1. Image titled Convert Excel to Word Step 15
    1
    Open a project in Microsoft Excel. You can use an existing project or create a new one.
    • Microsoft Excel is available on Windows and Mac. You can also use the online web version at the Microsoft 365 website.
  2. Image titled Convert Excel to Word Step 16
    2
    Copy the Excel chart. Click the chart you want to copy, then press CTRL + C (Windows) or Command + C.
    • You can also right-click the chart and click Copy.
    Advertisement
  3. Image titled Convert Excel to Word Step 17
    3
    Open Microsoft Word. You can use the web version of Word or the desktop application.
    • You'll need to open a new or existing project.
  4. Image titled Convert Excel to Word Step 18
    4
    Click Paste. This is the clipboard icon in the Home tab. This will paste the Excel chart into Word.
    • You can also move the cursor to the location you'd like your data, and then press CTRL + V (Windows) or Command + V (Mac). The chart will be pasted into Word.[1]
    • To select different paste options, click the arrow underneath Paste.
      • If you want to link to the original Excel chart so updates are reflected in the destination file, select Use Destination Theme & Link Data.
      • If you want to embed the original chart to edit it in Word, select Use Designation Theme & Embed Workbook.
      • If you want the chart to act as a picture element, select Picture.
  5. Image titled Convert Excel to Word Step 19
    5
    Edit your chart. Click your chart to open the Format Chart Area window on the right panel. You can adjust the Fill and Border.
    • You can also click the chart to adjust the Layout Options, Chart Elements, Style, and Values.
  6. Image titled Convert Excel to Word Step 20
    6
    Save your Word document. Click File in the top right corner, then Save As. Choose a name and save location for your document.
    7. Advertisement
Method 2
Method 2 of 3:

Embedding an Excel Worksheet

  1. Image titled Convert Excel to Word Step 1
    1
    Open Microsoft Word. You can use the web version of Word or download the desktop application.
    • You'll need to open a new or existing project.
    • This method will insert and link your Excel data to your Word document.
  2. Image titled Convert Excel to Word Step 2
    2
    Place your cursor where you want the Excel data. You can move this around later, but be sure to enter your data in an empty space for easy editing.
  3. Image titled Convert Excel to Word Step 3
    3
    Click Insert tab in the top toolbar. This is located between the Home and Draw tab.
  4. Image titled Convert Excel to Word Step 4
    4
    Click Object. This will be in the Text section of the Insert tab. You can find this next to the Symbols section.
    • The Object window will open.
  5. Image titled Convert Excel to Word Step 5
    5
    Click Create from File. This allows you to embed an existing Excel file into your Word document.
    • You can also choose Create New then select your Object type. This allows you to embed a new object where you can input data.
  6. Image titled Convert Excel to Word Step 6
    6
    Click Browse. This will open the File Explorer (Windows) or the Finder (Mac). You'll be able to browse your computer for your file.
  7. Image titled Convert Excel to Word Step 7
    7
    Click your file and click Insert. You may have to search for your file depending on its location.
    • The file name and path will be displayed in the File name field.
  8. Image titled Convert Excel to Word Step 8
    8
    Click the box next to Link to file. This will embed the content of the file into your Word document and create a link to the original file. If the original Excel document is updated, the changes will transfer over to the data in your Word document.
    • You can check the box next to Display as icon if you only want a quick link to your Excel document from Word. This will override Link to file.
  9. Image titled Convert Excel to Word Step 9
    9
    Save your Word document. Click File in the top right corner, then Save As. Choose a name and save location for your document.
    • Your Excel data will be embedded in your Word document. Since the data is linked, you can double-click the Excel chart to open the project in Excel or edit directly in Word.
    10. Advertisement
Method 3
Method 3 of 3:

Copying and Pasting Excel Data into Word

  1. Image titled Convert Excel to Word Step 10
    1
    Open a project in Microsoft Excel. You can use an existing project or create a new spreadsheet.
  2. Image titled Convert Excel to Word Step 11
    2
    Copy the Excel data. In Excel, click and drag to select the content you'd like to put in the Word document, and then press CTRL + C (Windows) or Command + C.[2]
    • On Windows, press CTRL + A to select all the data in a chart, and then press CTRL + C to copy.
    • On Mac, press CMD + A to select all the data in a chart, and then press Command +C to copy.
  3. Image titled Convert Excel to Word Step 12
    3
    Open Microsoft Word. You can use the web version of Word or the desktop application.
    • You'll need to open a new or existing project.
  4. Image titled Convert Excel to Word Step 13
    4
    Click Paste. This is the clipboard icon in the Home tab. This will paste the Excel data into Word.
    • You can also move the cursor to the location you'd like your data, and then press CTRL + V (Windows) or Command + V (Mac). The table will be pasted into Word.
    • To select different paste options, click the arrow underneath Paste. You can choose Keep Original Table Formatting, Merge Table, or Keep Text Only.
    • If you don't see the Paste Options button, you don't have it enabled. To enable it, go to Word Options and click Advanced. Under Cut, Copy, and Paste, check the Show Paste Options buttons box.[3]
  5. Image titled Convert Excel to Word Step 14
    5
    Save your Word document. Click File in the top right corner, then Save As. Choose a name and save location for your document.
    6. Advertisement

Our Most Loved Articles & Quizzes

Survive an Encounter with an Ostrich How to Survive an Encounter with an Ostrich
Apologize to a Cat How to Apologize to a Cat
Win in a Casino How to Win in a Casino
Am I Gay Quiz Am I Gay Quiz
What Vibe Do I Give Off What Vibe Do I Give Off Quiz
Am I a Narcissist or an Empath Quiz Am I a Narcissist or an Empath Quiz

Community Q&A

  • Question
    Can I do this if I don't have Word?
    Community Answer
    Community Answer
    Yes. Just search for "free online excel to word converter" and use one of the websites that shows up. You could also download OpenOffice for free, which you can use the same way as Word and where you can save documents in Word format.
  • Question
    I copied my Excel cells into Word as a picture. How can I remove the cell border lines in this process?
    Community Answer
    Community Answer
    I assume you are using a screen clipping tool to copy the Excel cells into Word. I would recommend either copying the cells (dragging to select) and pasting as a table into Word, or embedding the spreadsheet into Word. Method one works perfectly for basic Excel content and allows you to further format it to suit the structure and styling of your Word document. Method two allows complicated Excel content such as graphs to appear in Word without making screen clippings. It also can be used to preserve all formulas in the embedded sheet so that you can access them directly in Word. Either of these methods should help your Excel cells appear correctly in your Word document.
Advertisement

You Might Also Like

Convert Word to Excel
How to
Convert Word to Excel
Mail Merge Address Labels Using Excel and Word
How to
Mail Merge Address Labels Using Excel and Word
Save a Document in Rich Text Format
How to
Save a Document in Rich Text Format
Make a Spreadsheet in Excel
How to
Make a Spreadsheet in Excel
Create a Mortgage Calculator With Microsoft Excel
How to
Create a Mortgage Calculator With Microsoft Excel
Unprotect an Excel Sheet
How to
Unprotect an Excel Sheet
Create a Timeline in ExcelHow to Create a Timeline in Excel: SmartArt, Templates, and More
Create a Graph in Excel
How to
Create a Graph in Excel
Change from Lowercase to Uppercase in Excel
How to
Change from Lowercase to Uppercase in Excel
Insert Pictures in Excel That Automatically Size to Fit Cells
How to
Insert Pictures in Excel That Automatically Size to Fit Cells
How to
Unhide Rows in Excel
Merge Cells in ExcelHow to Merge Cells in Microsoft Excel: A Quick Guide
Use ExcelNew to Excel? Here's Super Easy Tricks to Get You Started
Calculate Age on ExcelHow to Calculate Age on Microsoft Excel Using Functions
Advertisement

References

  1. ↑ https://support.microsoft.com/en-us/office/video-import-a-chart-f03bf006-3d66-4fad-8adc-9e7919161b05#:~:text=To%20link%20to%20the%20original,Use%20Designation%20Theme%20%26%20Embed%20Workbook.
  2. ↑ https://support.office.com/en-nz/article/Copy-Excel-data-or-charts-to-Word-35f668e8-671a-4b78-b064-7a4ca61250d4?ui=en-US&rs=en-NZ&ad=NZ
  3. ↑ https://support.office.com/en-nz/article/Copy-Excel-data-or-charts-to-Word-35f668e8-671a-4b78-b064-7a4ca61250d4?ui=en-US&rs=en-NZ&ad=NZ

About This Article

Rain Kengly
Written by:
Rain Kengly
wikiHow Technology Writer
This article was co-authored by wikiHow staff writer, Rain Kengly. Rain Kengly is a wikiHow Technology Writer. As a storytelling enthusiast with a penchant for technology, they hope to create long-lasting connections with readers from all around the globe. Rain graduated from San Francisco State University with a BA in Cinema. This article has been viewed 1,442,095 times.
How helpful is this?
Co-authors: 17
Updated: March 16, 2023
Views: 1,442,095
Categories: Microsoft Excel | Microsoft Word
Article SummaryX

1. Select the data to convert.
2. Press Ctrl + C to copy.
3. Open a document in Word.
4. Click the desired location.
5. Click the Paste menu on the Home tab.
6. Select a paste option.

Did this summary help you?
Advertisement